Does it feel like there’s never enough hours in the day? Are you constantly striving to get more done than is realistically possible? Is your to-do list never ending?
Time management is essential for ensuring success and happiness, both in your career and in your personal life. But many struggle when it comes to actually making changes that lead to more effective time management and increased productivity. Time tracking and time blocking are two methods that can be used to ramp up productivity and manage your time with greater efficacy.
What is Time Tracking?
Time tracking simply involves keeping track of what you’re doing and how long you spend tending to each task or activity.
It sounds like unnecessary extra work, but time tracking can provide some extremely valuable insight into how you’re really spending your time, while also providing you and your coach with important insight into areas where you can make improvements.
The problem is this: our perception of time is skewed. When you’re absorbed in a project that you enjoy, time seems to fly past, while conversely, time may seem to drag if you’re tending to a task that’s boring or downright dreadful.
In short, the amount of time you think it takes to complete a task and the actual amount of time spent on that task can vary dramatically. It’s this differential that leads to problems with time management.
So track your time for a minimum of one week. Record what you do and how long you spend doing each task or activity. Then, analyze your time tracking data to determine the average amount of time spent on recurring tasks and activities. Chances are you’ll have some important revelations about how you’re really spending your time.
At minimum, you’ll get a more accurate idea of how long it actually takes to complete various tasks, enabling you to schedule and plan more effectively and more realistically. Obtaining a realistic view of how much time you’re spending on each activity makes it easier for you to decide which projects could be delegated to others in order to free up time for more important tasks.
What is Time Blocking?
Time blocking is a great strategy for individuals who suffer with time management problems, whether it’s at home, at the office our out in the field.
Time blocking is a scheduling technique that entails focusing on one specific task or activity for blocks of time. For instance, let’s say you need to maintain your company’s social media accounts and blog. Instead of writing blog posts and social media posts daily, schedule a block of time once a week for writing and scheduling all of these items.
Time blocking helps you boost productivity because a surprising amount of time is lost when you toggle back and forth between different tasks. It takes time for you to re-gain your focus and concentration, resulting in a loss of productivity. So when you perform time blocking, you maintain your focus on a specific activity or project continuously, resulting in greater productivity and a higher quality to the work that you produce.
Time management is just one area that you’ll focus on when you work with a professional coach or consultant like Judy Szablak, of Szablak Consulting and Best Agents Online, LLC. Judy specializes in helping real estate professionals to bring their sales to the next level.
Notably, each person’s experience of working with a coach or consultant is a bit unique, as each client has a unique set of circumstances, strengths, weaknesses and objectives.
If you’re a real estate agent who is ready to elevate your sales or if you’re a realty owner or manager who’s seeking a dynamic, expert coach to bring a new element of professionalism to your sales team and your brokerage firm, turn to Szablak Consulting. Call 855.438.5839 or complete the booking form.